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In addition to ad hoc update messages from the Chair, and information shared through the new ICDPPC Newsletter, the Executive Committee has decided, in the interests of transparency and open communication with members, to publish on the website a short summary of the discussion at each Executive Committee meeting. These summaries will start with the 51st Executive Committee meeting held on 2 May 2019.

Executive Committee meeting: 19 June 2019

The Executive Committee held its 52nd meeting on 19 June 2019 by teleconference.

The key focus of this meeting was to review the consultation responses on the Policy Strategy, progress on planning for the next Annual Meeting and next steps on the new name and logo to recommend to the Conference.

The Executive Committee noted that the 35 responses from members received to date, from a wide range of countries and jurisdictions, indicated broad support for the proposed policy priorities, with helpful indications for how the proposals could be further refined and prioritised. In light of some requests for an extension of the consultation period, related to the later circulation of the French and Spanish versions of the documents, the Executive Committee agreed to extend the current consultation until 8 July. Committee members would continue to seek out opportunities to engage with members at regional and other gatherings.

The Executive Committee thanked hosts Albania and the Programme Advisory Committee for their excellent work on the Open Session programme and noted that details including the timetable, panel topics and keynote speakers would be published shortly on both the host and the ICDPPC websites. The Committee discussed a draft agenda for the Closed Session; the broad outline was agreed with further work needed on some elements.

The Executive Committee thanked Mexico for proposing some options for a new name and a new logo, reflecting the helpful and creative input from members during the earlier consultation. These will form the basis for a further consultation with the membership over the summer. The Committee highlighted the importance of selecting a name which appropriately reflects the shift from an annual conference to a permanent body.

The next Executive Committee meeting will take place on 25 July 2019.

Executive Committee meeting: 2 May 2019

The Executive Committee held its 51st meeting on 2 May 2019 in Washington, DC, on the margins of the IAPP Privacy Summit, where several Executive Committee members were gathered.

A key focus of this meeting was taking forward the development of a policy strategy for the ICDPPC, following the adoption at the 40th conference last year of the Resolution on a Roadmap for the Future of the Conference. The Executive Committee reviewed draft proposals for key themes and policy priorities based on the initial discussion at the workshop which the Executive Committee held in London on 20/21 March. A member consultation on the strategy under development launched on 10 May, and will include raising awareness and gathering feedback from members in their regional/linguistic networks.

Arrangements were made for a Sub-committee of the Executive Committee to evaluate the two bids received for hosting the Conference in 2021 and make a recommendation to the Conference, in line with the ICDPPC Rules and Procedures.

The 2019 ICDPPC Host Authority from Albania provided an update on progress in the plans for the forthcoming conference with announcements including that the conference website is coming soon. News updates to members and observers about the programme and logistical arrangements will follow in due course.

The next meeting will take place on 19 June 2019.