Supervisory authorities that consider they meet the criteria for Global Privacy Assembly membership may apply to the Executive Committee on the online application form provided by the Secretariat to be a member of the Assembly.

Please read the FAQs below before completing the application form.

To be processed in time, applications must be received by the Secretariat at least three months before the closed session of the Assembly’s annual conference.

However, aspiring applicants are encouraged to submit their application as early as possible in order to allow the Executive Committee to carefully consider and examine the evidence submitted.

  • Applications are now open. If you wish to apply to become a member of the GPA, please fill in the online application form.

Applicants are strongly encouraged to submit their applications at an early stage.

Please note that the application process will close on 10 July 2020. Late submissions will not be considered.

 

Frequently Asked Questions (FAQs)

Which authorities are eligible to apply for membership status?
Article 5.1 of the rules and procedures sets out the eligibility criteria for authorities that wish to become members of the Assembly. 

In order to have a clear understanding of how these criteria are interpreted, applicants are encouraged to also familiarise themselves with the 2001 Resolution on the Accreditation Features of Data Protection Authorities, and the Background Document on the Interpretation of the Autonomy and Independence Criteria developed by the Working Group on the Future of the Conference.

 

How does an authority apply for membership?
Use the application form.

 

Who should complete an application for membership?
An application for membership should be completed by a person authorised by the applicant authority to do so. Any email contact address given should be official email address of the applicant authority.

Applicants are also required to fill in the section ‘Name’ on the application form with the name and surname of the persona making the application. The Executive Committee reserves the right not to consider any application not including this information.

 

What happens after an authority completes and submits an application?
After submitting the application the authority will receive an automated acknowledgement that the application has been successfully submitted.

If have not received this notification after submitting your application, please ensure to notify the Assembly’s Secretariat at secretariat@globalprivacyassembly.org

Once the application is received, the Executive Committee will establish an Accreditation Sub-Committee which will carry out an initial assessment of the application in order to verify the applicant’s eligibility to become an Assembly member. The Executive Committee will review the initial assessments assessment and either validate the Sub-Committee decision, ask for additional information or recommend a different outcome. This includes the authority being recommended for Observer Status. The results of the assessment and views of the Executive Committee are recorded in the accreditation checklist. Usually a correctly completed application form will give the Executive Committee all the information it needs to process the application.

Once satisfied that an applicant authority is eligible for membership, the Executive Committee will include the authority’s details in a resolution presented to the closed session of the Assembly recommending accreditation as a member. If the Executive Committee does not consider that the applicant authority is eligible to be a member, the applicant will be advised and given the reasons for the Committee’s view.

 

How long will it take for an application to be processed?
Individual applications vary considerably in how long they take to process. Some applications are complex while others are quite straightforward. However, so long as an application is submitted at least three months before the annual Assembly conference there will be time to complete the assessment.

 

When will I be told that the application is successful?
The Executive Committee meets every 2-3 months. There is usually only one Committee meeting in the 3 months before the closed session. Accordingly, any authority that submits an application close to the 3 month deadline may be advised of the Committee’s recommendation for membership just weeks before the closed session of the Assembly conference. If an application is submitted earlier in the year it may be possible to advise the applicant of the Committee’s recommendation after an earlier Committee meeting although this may not always be possible.

The Committee’s role is to recommend to the closed session that an authority be accredited as a member. Article 2.1 of the rules provide that the decision on accreditation is taken by the Assembly membership at the closed session itself.

All Assembly’s decisions are taken by consensus, as a general rule.

 

What is the last date to submit an application form?
An application for membership needs to be submitted no later than 3 months before the next Assembly’s conference closed session. Authorities are encouraged to submit applications as early as possible.

 

Will I have voting rights once accredited as a Member?
Not necessarily. According to the Assembly’s Rule number 2.3, only one vote may be cast on behalf of any country. When more than one member from the same country attends the Closed Session, the vote will be cast by the national authority or by the most representative member according to criteria such as the extent of its supervisory powers. The member casting the vote is expected to consult with the other members from the country in question. Members that belong to international organisations are not entitled to vote, unless voting rights have been specifically granted to them at the time of accreditation.

 

Where can I find further information?
Relevant information can be found in the Assembly’s rules and procedures.  For any further questions, contact the Executive Committee Secretariat.

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